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Documents need Notary &
Apostille? 

We handle the entire process from start to finish. We ensure Authentications to be rejection-free.

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In Person Services In: Vancouver, Portland & Surrounding areas

Get Apostille In Washington, Oregon or any other State

How do I even pronounce "Apostille"? (AH-PA-STEE)

To keep the definition simple, You will need your document Notarized and  Apostille if your document is going outside of the country.

An Apostille is an official certificate issued by a competent authority that verifies the authenticity of your public document. It essentially acts as a universal translator for government-issued paperwork, simplifying their legal acceptance in countries that are part of the Hague Apostille Convention. Its also an additional layer of fraud prevention.

Notary on The Fly NW & Apostille Services handles apostille requests for Washington, Oregon or any other state.

Here's a breakdown of what an Apostille verifies:

  • The signature of the issuing official: This confirms that the document was signed by a legitimate authority, such as a notary public or government official. Most of the time the Apostille will validate that the notary who executed your documents in in good-standing and able to perform this act. If your documents are vital records, then the Apostille Certificate will be authenticating the signature of the clerk in the county in which the record was issued. 

  • The seal or stamp on the document: This ensures the authenticity of the issuing agency.

  • The capacity in which the document was signed: This clarifies the official position of the person who signed the document.

More importantly, it acts as an additional layer of security, helping to prevent fraud. An Apostille discourages the creation and use of counterfeit documents, as foreign authorities can easily verify their legitimacy.

Most documents going overseas will require Notarization and Apostille before going outside of the country.

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Why Do I need this Apostille?

An Apostille is essential if you plan to use documents in a foreign country.

 These documents can include:

  • Vital Records: Birth certificates, marriage certificates, death certificates, adoption papers.

  • Educational Credentials: Diplomas, transcripts, degrees.

  • Court Documents: Judgments, orders, affidavits.

  • Business Documents: Contracts, certificates of incorporation, articles of association.

  • Power of Attorney for Property.

  • Many other documents...

Without an Apostille, your documents might be considered invalid by foreign authorities, potentially causing delays or hindering your international endeavors.

 

For instance, if you're getting married abroad, an apostilled marriage certificate is crucial for official recognition of your union.

Here are some real-life situations where an Apostille proves its value:

  • Working abroad: You might need an apostilled diploma to secure employment in a foreign country.

  • Studying overseas: Universities may require apostilled transcripts for admission purposes.

  • Claiming an inheritance: An apostilled death certificate could be necessary when handling international estate matters.

  • Handling Real Property transactions.

  • Passports to verify your idenity.

By acquiring an Apostille, you ensure a smooth and efficient process when using your official documents internationally, while also safeguarding yourself and foreign institutions from potential fraud.

Popular Documents we Apostille and Authenticate

At Notary on the Fly NW & Apostille Services - We handle a wide range of documents for use internationally. Let us take the complexity out of the situation. We guarantee all of our Apostilles to be rejection free. Below are some of the Most Popular types of requests. 

*We can Authenticate/Apostille documents for any country!*

Life Event Documents

  • Birth Certificates

  • Death Certificates

  • Marriage Certificates

  • Divorce Certificates

  • Divorce Decrees and Judgments

  • Naturalization Certificates

Business & Commercial

  • Articles of Incorporation

  • Certificates of Good Standing

  • Certificates of Origin

  • Trademarks/Patents

  • Business Power of Attorney

  • FDA Certificates

  • ​Dept. of Treasury Form 6166

  • FDA Certificates

Copy Certifications

  • Copy of Passports

  • Copy of Drivers License 

  • Copy of Personal Documents

  • Travel Authorizations

  • Personal documents

Academic Documents

  • University/College Diplomas

  • University/College Transcripts

  • High School Diplomas

  • High School Transcripts

  • School Records

  • Certificate of Attendance

Affidavits

  • Single Status Affidavit

  • Affidavit of Death

  • Affidavit of heirship

  • Affidavit of domicile

Other Documents

  • Embassy Documents

  • FBI Background Check

  • Court Documents

  • Authorization of Agent

  • US Department of Health and Human Services

  • U.S. Department of Homeland Security

Understanding the different layers of Authentication:

Navigating the process of authenticating documents for international use involves several layers of verification, ensuring the validity and acceptance of your paperwork in the destination country. The authentication journey typically consists of three main levels: State Level, Federal Level, and Embassy Level.

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State Level Authentication:

At the initial stage, your document undergoes authentication at the State Level. This process involves verification by the relevant state authority, such as the Secretary of State's office. Here, the focus is on confirming the legitimacy of the notary public or other officials who have attested to the document's authenticity. State Level authentication is often the first step for various types of documents, ranging from birth certificates and marriage licenses to educational transcripts.

Federal Level Authentication:

Certain documents may require an additional layer of authentication at the Federal Level. This step involves verification by a federal agency, such as the U.S. Department of State. The goal is to confirm the legitimacy of the state-level authentication and the signatures on the document. Documents commonly subject to Federal Level authentication include federal court documents, FBI background checks, and certificates issued by federal agencies.

Embassy Level Authentication:

For documents to be accepted in many foreign countries, they often need Embassy Level authentication. This stage involves presenting the authenticated document to the embassy or consulate of the destination country. The embassy verifies the signatures of the federal officials and further validates the document's authenticity. This step is crucial for documents like power of attorney, business contracts, and educational credentials when used internationally.

Tailored Authentication Paths:

It's important to note that not all documents go through all three levels of authentication. The specific requirements depend on the type of document and the regulations of the destination country. Some documents may only require State Level authentication, while others may need both State and Federal or all three levels. Understanding the unique path your document needs to take is crucial to ensuring a smooth and successful authentication process.

In summary, the authentication journey is a layered process designed to provide a comprehensive and internationally recognized validation of your documents. Notary on the Fly NW & Apostille Services is here to guide you through these layers, ensuring your documents meet the specific authentication requirements for seamless use overseas.

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