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FAQ's

Below are some frequently asked questions and answers. Get popular questions answered regarding:

Mobile Notary | Apostille

  • Why are documents Notarized?
    Notaries are used to prevent fraud. It's the notaries job to be sure the signers are who they say they are by confirming their ID. The Notary will also be sure that the party signing the document understands what they are signing and agrees to be entered into the agreement or terms of the document and also that the signer(s) are of sound mind at the time of the signing.
  • What types of documents can be notarized? Can you notarize anything?
    Some people are unaware of this, but virtually any type of document can be notarized. The only exceptions to this would be Vital records like, birth, death, and marriage certificates. For these documents you will need to visit the original creators of these records. A Notary may however notarize Vital Records request form. In some instances a notary may not stamp directly on your document you are requesting to be notarized. This is due to your document or hand written letter missing "Notarial verbiage" In this case, the notary will attach a separate notarial certificate referencing your document being notarized. In most cases any document can be notarized including hand-written or typed letters or agreements.
  • Can my documents be processed in any language? Do my documents need to be in English for the apostille?
    If you choose our company to obtain your apostille, we can process documents in any language without issues. Often times other companies will require you to translate your documents into English before they will handle them. This is due to each company and agent having different "risk tolerances" Some companies will find there is too much risk in processing documents they can not read or understand. They may also advise to you that the State will not process documents in another language. This is a false misconception by many professionals. Each company will have their own believes and policies. In fact the truth is - All 50 States will apostille documents in any language, as long as it has been correctly notarized. If you choose our company - we try and keep everything as simple and stress free as possible. If we feel you have a "high risk document" in a language other than English, we may use a translator to lower our risk and liability in certifying your document (no additional costs)
  • Can my documents be processed in any language? Do my documents need to be in English for the apostille?
    If you choose our company to obtain your apostille, we can process documents in any language without issues. Often times other companies will require you to translate your documents into English before they will handle them. This is due to each company and agent having different "risk tolerances" Some companies will find there is too much risk in processing documents they can not read or understand. They may also advise to you that the State will not process documents in another language. This is a false misconception by many professionals. Each company will have their own believes and policies. In fact the truth is - All 50 States will apostille documents in any language, as long as it has been correctly notarized. If you choose our company - we try and keep everything as simple and stress free as possible. If we feel you have a "high risk document" in a language other than English, we may use a translator to lower our risk and liability in certifying your document (no additional costs)
  • What is a Mobile Notary Public, Why do I need one?
    You may have never needed a notary public or even heard of the title. You wouldn't be alone on this, many of us go all of our lives without needing a Notary Public until the day we are told to find a Notary. Basically a notary is a state commissioned official who witnesses the identity of the parties signing the legal document. Depending on the document and its requirements a Notary may also administer oath or a affirmation. A Notary can handle a wide range of documents, the most common documents would be financial transactions, estates, deeds, power of attorney, as well as foreign and international documents. The document creators may require your signature to be witnessed in the presence of a Notary Public. The Notary public will sign and stamp your document proving that you were the one that signed the document.
  • What is a signing agent?
    A Signing Agent is a commissioned Notary who is an expert in real-estate loan documents. A lender, title company, or escrow company may hire a Signing Agent to travel to the signers home. An experienced signing agent will explain everything you are signing by providing a description of each document you are signing. A Loan Signing Agent may answer questions regarding your transaction but may only do so by referencing it from the documents.
  • I only have a colored copy of my Drivers License or a photo on my phone. Can we just use this?
    When you meet with your Notary you will be asked for the original tangible Identification, Passport, Drivers License, or military ID. There are other methods the Notary can use to verify your identity if you do not have one of the three Identifications listed above, Please call us for more details on this. Photocopies of identification will not be accepted as primary identification. Debit cards, school ID cards, and other documents with your name will only be used as secondary forms of ID to support the primary ID. In some cases we may use two credible witnesses who have valid photo identification to certify the identity of the signer. This is often done in care facilities. If you have any questions about your particular case, please feel free to give us a call.
  • How late are you open? Do you take appointments 24/7?
    At Notary on the Fly NW we work around the clock for you. We have appointments available all hours. If you need a notary at a strange hour in the middle of the night we can help! We do sleep during the night, but typically have notaries who are available at the last minute during late night and early morning hours. Give us a call at any hour - We would be happy to help you no matter the time. Oh... and with our Company, we will never charge you a "emergency or after hour fee"
  • What are your fees?
    GENERAL NOTARY: We try and keep our fees as reasonable as competitive as possible. While keeping things simple. We charge a $60 travel fee to most areas and $10 per signature notarized. Please remember not every signature in your documents need to be notarized. If this is a real-estate transaction we have special pricing please see our pricing & services page. We try and keep our fees as reasonable as competitive as possible. While keeping things simple. We charge a $60 travel fee to most areas and $10 per signature notarized. Please remember not every signature in your documents need to be notarized. If this is a real-estate transaction we have special pricing please see our pricing & services page. Apostille: Full service hand collection of your documents. We wave all of the Notary and travel fees when you use our apostille services. Prices very slightly between Washington & Oregon. Oregon Prices: $375 for the first document $75 each additional document. Washington Prices: $475 for the first document $75 each additional document. Note: most of our Washington Clients elect to have their Apostille processed through the State of Oregon. This is 100% legal and cost effective. Please ask us for additional details.
  • What types of Identification are accepted for Notary?
    Acceptable Forms of Identification for Notary Services State-issued driver's license State-issued identification card U.S. passport issued by the U.S. Department of State U.S. military ID State, county and local government IDs Permanent resident card, or "green card," issued by the U.S. Citizenship and Immigration Services* Foreign passport* Driver's license officially issued in Mexico or Canada* Digital driver's license* ID deemed acceptable to the U.S. Department of Homeland Security* Inmate ID issued by the State Department of Corrections or Federal Bureau of Prisons, if the inmate is in state or federal custody* Inmate ID issued by a county sheriff, if the inmate is in the custody of the county sheriff* *Only in some states. Expired Identification is acceptable up to three years after its expiration date in Oregon & Washington.
  • Can you send my completed document to someone else?
    Absolutely, we will return your documents to you anywhere in the world. Just provide us a pre-paid shipping label.
  • Why do I need an Apostille?
    Anyone who needs their documents to be recognized by other countries will need an apostille. This includes anyone who needs their documents certified for use abroad. Any document going to another country will most likely require an apostille/authentication.
  • Can my documents be processed in any language? Do my documents need to be in English for the apostille?
    When using our company to obtain your apostille, we can process documents in any language without issues. Often times other companies will require you to translate your documents into English before they will handle them. This is due to each company and agent having different "risk tolerances" Some companies will find there is too much risk in processing documents they can not read or understand. They may also advise to you that the State will not process documents in another language. This is a false misconception by many professionals. Each company will have their own believes and policies. In fact the truth is - All 50 States will apostille documents in any language, as long as it has been correctly notarized. We don't have any issues processing documents in a foreign language. We also guarantee all of our apostilles to be recognized by the destination country.
  • Can the Apostille Certificate be applied to any document?
    In most cases the Apostille certificate can be attached to any type of document, even a kids coloring page can be apostilled if requested correctly. We would be happy to answer any questions you have about the process.
  • What is an Apostille? Why do I need one?
    An apostille is a certificate that confirms the authenticity of a signature, a seal or some other characteristic of an official document. It is usually made by the head of state and delivered to the country that issued the document in question. The apostille provides international recognition of authenticity and legal standing for documents to be used in foreign countries that are members of the Hague Convention. Basically, The apostille process is a way to certify your documents for use outside of the Country. This process can be complicated. We are here to make things easy for you. Some Countries who do not have a treaty with the USA will require some additional steps working with the local embassy. No worries, we can assist with these cases as well. With documents going overseas, there are two layers of fraud prevention. First, will be the notary public, who has certified that the signers are who they say they are, and also who has proven their identity to the Notary Public. Secondly, the Secretary of State will certify that the notary is in good standings to perform such tasks. Upon completion of the two layers of fraud prevention your documents will be recognized overseas by members of the Hauge Convention.
  • How long does the apostille process take?
    We process most apostilles the same business day or next business day. FBI Background checks: These must be sent to the Department of State in DC. The Department of State is processing FBI Backgrounds within 10-12 weeks (3-4 months) Currently, there is no way of expediting these requests as the Department of State Is closed for all in person services.
  • Can I send my documents to you digitally or by email?
    Yes, depending on the type of documents you are processing, often times we CAN process digital copies of your documents. However.. Birth, Death and marriage certificates must be originals or certified copies from the county or State of issuance.
  • How do I request an apostille for my document?
    To request our assistance in obtaining Apostille for your documents, you can simply book online by visiting our Booking Page, or you may call us directly. We are happy to answer any questions you may have regarding the process.
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